[{"data":1,"prerenderedAt":3731},["ShallowReactive",2],{"en-blog/virtual-cards-for-agency-travel-expenses":3,"en-global-content":1258,"en-article-global-content":2532,"en-blog-article-more-articles-850961c4-ad89-4a0e-9294-8ac179da7176":2792,"en-blog-article-more-articles-84688453986109":3726},{"name":4,"created_at":5,"published_at":6,"updated_at":7,"id":8,"uuid":9,"content":10,"slug":1246,"full_slug":1247,"sort_by_date":51,"position":1248,"tag_list":1249,"is_startpage":25,"parent_id":1250,"meta_data":51,"group_id":1251,"first_published_at":1252,"release_id":51,"lang":69,"path":51,"alternates":1253,"default_full_slug":1247,"translated_slugs":1254},"Stop chasing receipts: How multi-use virtual cards simplify agency travel spending","2025-08-28T07:18:12.079Z","2026-03-12T10:47:18.012Z","2026-03-12T10:48:07.261Z",84688453986109,"577eeb56-3398-47fe-9350-b9e3e4d4a556",{"_uid":11,"roles":12,"title":4,"author":13,"topics":78,"content":100,"noIndex":25,"category":1137,"language":1162,"component":1150,"heroMedia":1165,"sidebarCta":1173,"publishedAt":1174,"readingTime":1175,"redirectUrl":23,"listingImage":1176,"metaDescription":1177,"componentsAfterTheArticle":1178},"605d5011-7b1d-4887-94b1-20cab0eb6b3f",[],{"name":14,"created_at":15,"published_at":6,"updated_at":16,"id":17,"uuid":18,"content":19,"slug":62,"full_slug":63,"sort_by_date":51,"position":64,"tag_list":65,"is_startpage":25,"parent_id":66,"meta_data":51,"group_id":67,"first_published_at":68,"release_id":51,"lang":69,"path":51,"alternates":70,"default_full_slug":63,"translated_slugs":71,"_stopResolving":37},"Chris Dunne","2024-11-25T19:47:17.907Z","2026-03-12T10:48:04.132Z",584506034,"ced1d806-6e64-42d6-8b0f-d708ebbdbbfa",{"_uid":20,"links":21,"picture":38,"lastName":42,"component":43,"firstName":44,"description":45},"88e4340f-e2bc-42fe-a8f0-79dafdd55f97",[22],{"tag":23,"_uid":24,"hide":25,"icon":26,"link":31,"type":23,"label":23,"style":35,"component":36,"mobileLabel":23,"onClickEvent":23,"openInANewTab":37,"horizontalFill":25},"","74ed5df6-6607-44c9-8870-23a2db0b8f4a",false,{"id":27,"alt":23,"name":23,"focus":23,"title":23,"source":23,"filename":28,"copyright":23,"fieldtype":29,"meta_data":30,"is_external_url":25},4129791,"https://a.storyblok.com/f/146026/x/315bd7d0c7/ic_linkedin.svg","asset",{},{"id":23,"url":32,"linktype":33,"fieldtype":34,"cached_url":32},"https://www.linkedin.com/in/chrisdunne4/","url","multilink","primary","cta",true,{"id":39,"alt":23,"name":23,"focus":23,"title":23,"source":23,"filename":40,"copyright":23,"fieldtype":29,"meta_data":41,"is_external_url":25},18695910,"https://a.storyblok.com/f/146026/349x349/9150c24a43/chris-dunne.jpg",{},"Dunne","author","Chris",{"type":46,"content":47},"doc",[48],{"type":49,"attrs":50,"content":53},"paragraph",{"textAlign":51,"key":52},null,"p-0",[54],{"text":55,"type":56,"marks":57},"Chris Dunne is our Senior Content Marketing Manager. Based in Derry, he brings over 15 years of marketing experience to our content strategy. Outside of work, Chris loves spending time with his two young children, playing football, and exploring Ireland. ","text",[58],{"type":59,"attrs":60},"textStyle",{"color":61},"#3D3929","chris-dunne","blog/author/chris-dunne",-1150,[],176408854,"62a23d5f-cd56-4dee-91e3-5642f66fa78c","2024-11-25T20:08:58.249Z","default",[],[72,74,76],{"path":63,"name":51,"lang":73,"published":51},"fr",{"path":63,"name":51,"lang":75,"published":51},"de",{"path":63,"name":51,"lang":77,"published":51},"es",[79],{"name":80,"created_at":81,"published_at":6,"updated_at":82,"id":83,"uuid":84,"content":85,"slug":88,"full_slug":89,"sort_by_date":51,"position":90,"tag_list":91,"is_startpage":25,"parent_id":92,"meta_data":51,"group_id":93,"first_published_at":94,"release_id":51,"lang":69,"path":51,"alternates":95,"default_full_slug":89,"translated_slugs":96,"_stopResolving":37},"Expense management","2022-10-19T17:57:51.580Z","2026-03-12T10:47:22.910Z",206171408,"850961c4-ad89-4a0e-9294-8ac179da7176",{"_uid":86,"name":80,"component":87},"1d1a3e21-352f-4cb9-aa7b-7c289d6480be","tag","expense-management","blog/topic/expense-management",-120,[],176456153,"3eab4956-fb03-4f41-b5a2-7a537d9ab106","2022-11-02T15:24:53.472Z",[],[97,98,99],{"path":89,"name":51,"lang":73,"published":51},{"path":89,"name":51,"lang":75,"published":51},{"path":89,"name":51,"lang":77,"published":51},{"type":46,"content":101},[102,110,124,148,155,165,172,230,270,279,287,294,301,339,352,370,376,384,392,404,412,419,448,456,463,471,480,488,495,503,510,515,522,551,558,566,577,584,613,621,629,636,672,681,689,696,740,747,755,770,784,798,818,832,840,847,953,960,968,982,996,1031,1065,1073,1109,1130],{"type":49,"content":103},[104],{"text":105,"type":56,"marks":106},"Agencies move fast. Client meetings pop up, shoots overrun, and teams travel across cities and countries at short notice. Travel is part of the job. But travel expenses? Too often, they're a mess.",[107],{"type":59,"attrs":108},{"color":109},"#000000",{"type":49,"content":111},[112,119],{"text":113,"type":56,"marks":114},"Shared corporate cards get passed around. Receipts go missing. People use personal cards and wait weeks for reimbursement. ",[115,117],{"type":59,"attrs":116},{"color":109},{"type":118},"bold",{"text":120,"type":56,"marks":121},"Spend lands in the wrong client code. Finance teams chase travellers for paperwork at month end. Budget owners get surprises when it's already too late.",[122],{"type":59,"attrs":123},{"color":109},{"type":49,"content":125},[126,131,143],{"text":127,"type":56,"marks":128},"There's a simpler way. Issue each traveller a smart multi-use ",[129],{"type":59,"attrs":130},{"color":109},{"text":132,"type":56,"marks":133},"virtual card",[134,141],{"type":135,"attrs":136},"link",{"href":137,"uuid":138,"anchor":51,"target":139,"linktype":140},"/platform/virtual-cards","69439fab-65c8-476b-b817-bcd2c0b66df4","_self","story",{"type":59,"attrs":142},{"color":109},{"text":144,"type":56,"marks":145}," that covers every trip cost – flights, hotels, meals, taxis, and trains – with budgets and policies built in. You get live visibility and tighter controls. Travellers pay easily, without out-of-pocket costs. Compliance improves by design.",[146],{"type":59,"attrs":147},{"color":109},{"type":49,"content":149},[150],{"text":151,"type":56,"marks":152},"This is how agencies end travel expense chaos.",[153],{"type":59,"attrs":154},{"color":109},{"type":156,"attrs":157,"content":159},"heading",{"level":158},2,[160],{"text":161,"type":56,"marks":162},"Why agency travel expenses get messy",[163],{"type":59,"attrs":164},{"color":109},{"type":49,"content":166},[167],{"text":168,"type":56,"marks":169},"Agency travel isn't a predictable, single-vendor arrangement. It's fragmented and fast-changing:",[170],{"type":59,"attrs":171},{"color":109},{"type":173,"content":174},"bullet_list",[175,185,194,203,212,221],{"type":176,"content":177},"list_item",[178],{"type":49,"content":179},[180],{"text":181,"type":56,"marks":182},"Multiple clients and projects at once",[183],{"type":59,"attrs":184},{"color":109},{"type":176,"content":186},[187],{"type":49,"content":188},[189],{"text":190,"type":56,"marks":191},"Short-notice trips and frequent changes",[192],{"type":59,"attrs":193},{"color":109},{"type":176,"content":195},[196],{"type":49,"content":197},[198],{"text":199,"type":56,"marks":200},"Freelancers and contractors who travel occasionally",[201],{"type":59,"attrs":202},{"color":109},{"type":176,"content":204},[205],{"type":49,"content":206},[207],{"text":208,"type":56,"marks":209},"Different booking channels and suppliers",[210],{"type":59,"attrs":211},{"color":109},{"type":176,"content":213},[214],{"type":49,"content":215},[216],{"text":217,"type":56,"marks":218},"Cross-border trips with currency and tax complications",[219],{"type":59,"attrs":220},{"color":109},{"type":176,"content":222},[223],{"type":49,"content":224},[225],{"text":226,"type":56,"marks":227},"Billable vs non-billable costs that must be coded right first time",[228],{"type":59,"attrs":229},{"color":109},{"type":49,"content":231},[232,237,243,259,265],{"text":233,"type":56,"marks":234},"Traditional tools don't help enough. ",[235],{"type":59,"attrs":236},{"color":109},{"text":238,"type":56,"marks":239},"Shared ",[240,242],{"type":59,"attrs":241},{"color":109},{"type":118},{"text":244,"type":56,"marks":245},"corporate cards",[246,256,258],{"type":135,"attrs":247},{"href":248,"uuid":249,"anchor":51,"target":250,"linktype":140,"story":251},"/lp/company-cards","b1e0e861-6535-4810-90b4-2060cb248dc2","_blank",{"name":252,"id":253,"uuid":249,"slug":254,"url":255,"full_slug":255,"_stopResolving":37},"Company cards",131072803,"company-cards","lp/company-cards",{"type":59,"attrs":257},{"color":109},{"type":118},{"text":260,"type":56,"marks":261}," create risk and poor accountability",[262,264],{"type":59,"attrs":263},{"color":109},{"type":118},{"text":266,"type":56,"marks":267},". Reimbursements shift the burden to employees and slow cashflow. Static card limits don't reflect project budgets. And PDF policies rarely influence day-to-day spend.",[268],{"type":59,"attrs":269},{"color":109},{"type":271,"attrs":272},"blok",{"id":273,"body":274},"e704d632-c0ca-4a0d-9f93-a7266e432138",[275],{"_uid":276,"html":277,"component":278},"i-766ad0bd-40d9-40da-956c-d7606c62d3a9","\u003C!--HubSpot Call-to-Action Code -->\u003Cspan class=\"hs-cta-wrapper\" id=\"hs-cta-wrapper-9bd0c073-d538-46b3-842f-0cfcc67d3835\">\u003Cspan class=\"hs-cta-node hs-cta-9bd0c073-d538-46b3-842f-0cfcc67d3835\" id=\"hs-cta-9bd0c073-d538-46b3-842f-0cfcc67d3835\">\u003C!--[if lte IE 8]>\u003Cdiv id=\"hs-cta-ie-element\">\u003C/div>\u003C![endif]-->\u003Ca href=\"https://cta-redirect.hubspot.com/cta/redirect/2694209/9bd0c073-d538-46b3-842f-0cfcc67d3835\" >\u003Cimg class=\"hs-cta-img\" id=\"hs-cta-img-9bd0c073-d538-46b3-842f-0cfcc67d3835\" style=\"border-width:0px;\" src=\"https://no-cache.hubspot.com/cta/default/2694209/9bd0c073-d538-46b3-842f-0cfcc67d3835.png\"  alt=\"New call-to-action\"/>\u003C/a>\u003C/span>\u003Cscript charset=\"utf-8\" src=\"https://js.hscta.net/cta/current.js\">\u003C/script>\u003Cscript type=\"text/javascript\"> hbspt.cta.load(2694209, '9bd0c073-d538-46b3-842f-0cfcc67d3835', {\"useNewLoader\":\"true\",\"region\":\"na1\"}); \u003C/script>\u003C/span>\u003C!-- end HubSpot Call-to-Action Code -->","embed",{"type":156,"attrs":280,"content":281},{"level":158},[282],{"text":283,"type":56,"marks":284},"What multi-use virtual cards are",[285],{"type":59,"attrs":286},{"color":109},{"type":49,"content":288},[289],{"text":290,"type":56,"marks":291},"Give each traveller one multi-use virtual card with the right budget, end date, rules, and approvals attached. ",[292],{"type":59,"attrs":293},{"color":109},{"type":49,"content":295},[296],{"text":297,"type":56,"marks":298},"The same card works across travel categories:",[299],{"type":59,"attrs":300},{"color":109},{"type":173,"content":302},[303,312,321,330],{"type":176,"content":304},[305],{"type":49,"content":306},[307],{"text":308,"type":56,"marks":309},"Flights and rail",[310],{"type":59,"attrs":311},{"color":109},{"type":176,"content":313},[314],{"type":49,"content":315},[316],{"text":317,"type":56,"marks":318},"Hotels and accommodation",[319],{"type":59,"attrs":320},{"color":109},{"type":176,"content":322},[323],{"type":49,"content":324},[325],{"text":326,"type":56,"marks":327},"Meals and daily allowances",[328],{"type":59,"attrs":329},{"color":109},{"type":176,"content":331},[332],{"type":49,"content":333},[334],{"text":335,"type":56,"marks":336},"Ground transport (taxis, private hire, public transport, parking)",[337],{"type":59,"attrs":338},{"color":109},{"type":49,"content":340},[341,347],{"text":342,"type":56,"marks":343},"Multi-use virtual cards work for online bookings and can be added to Apple Pay and Google Pay (where available) for in-person payments.",[344],{"type":59,"attrs":345},{"color":346},"#111418",{"text":348,"type":56,"marks":349}," ",[350],{"type":59,"attrs":351},{"color":109},{"type":49,"content":353},[354,360,365],{"text":355,"type":56,"marks":356},"Every transaction appears immediately in Spendesk, coded to the correct client or project, with the receipt captured within the same workflow",[357,359],{"type":59,"attrs":358},{"color":109},{"type":118},{"text":361,"type":56,"marks":362},". ",[363],{"type":59,"attrs":364},{"color":109},{"text":366,"type":56,"marks":367},"Cards are time-bound and automatically deactivate on the set end date to reduce any risk. ",[368],{"type":59,"attrs":369},{"color":346},{"type":49,"content":371},[372],{"text":373,"type":56,"marks":374},"Customers regularly see 95%+ of receipts collected on time.",[375],{"type":118},{"type":271,"attrs":377},{"id":273,"body":378},[379],{"_uid":380,"quote":381,"subtitle":382,"component":383},"i-846f9c43-0abe-42dc-bfd5-c57f9c4c3388","I can't imagine functioning as a company without Spendesk. We couldn't ask for a better expense management system.","Julie Rodrigues, Finance Director, Hallam agency","quoteWithLine",{"type":156,"attrs":385,"content":386},{"level":158},[387],{"text":388,"type":56,"marks":389},"How it works in practice",[390],{"type":59,"attrs":391},{"color":109},{"type":271,"attrs":393},{"id":394,"body":395},"f7dd9a0a-12ae-43d1-8985-9e4faeef7e95",[396],{"_uid":397,"type":23,"asset":398,"caption":23,"overlay":402,"component":403},"i-c5d82e4e-f593-46ba-b176-b30f29ba0205",{"id":399,"alt":23,"name":23,"focus":23,"title":23,"source":23,"filename":400,"copyright":23,"fieldtype":29,"meta_data":401,"is_external_url":25},4271358,"https://a.storyblok.com/f/146026/1008x1008/1848450015/en-uk_pre-approved-virtual-cards.png",{},[],"image",{"type":49,"content":405},[406],{"text":407,"type":56,"marks":408},"1. Create the card with a clear budget",[409,411],{"type":59,"attrs":410},{"color":109},{"type":118},{"type":49,"content":413},[414],{"text":415,"type":56,"marks":416},"A team member requests a card, then the budget owners/finance review and approve:",[417],{"type":59,"attrs":418},{"color":109},{"type":173,"content":420},[421,430,439],{"type":176,"content":422},[423],{"type":49,"content":424},[425],{"text":426,"type":56,"marks":427},"Total trip budget (e.g. £1,200)",[428],{"type":59,"attrs":429},{"color":109},{"type":176,"content":431},[432],{"type":49,"content":433},[434],{"text":435,"type":56,"marks":436},"Validity dates for the trip",[437],{"type":59,"attrs":438},{"color":109},{"type":176,"content":440},[441],{"type":49,"content":442},[443],{"text":444,"type":56,"marks":445},"Project or client code and cost centre for automatic allocation",[446],{"type":59,"attrs":447},{"color":109},{"type":49,"content":449},[450],{"text":451,"type":56,"marks":452},"2. Book travel with confidence",[453,455],{"type":59,"attrs":454},{"color":109},{"type":118},{"type":49,"content":457},[458],{"text":459,"type":56,"marks":460},"Travellers use the same card for flights and hotels. Approvals are quick, and every decision is logged for audit. ",[461],{"type":59,"attrs":462},{"color":109},{"type":49,"content":464},[465],{"text":466,"type":56,"marks":467},"3. Pay for meals and transport on the road",[468,470],{"type":59,"attrs":469},{"color":109},{"type":118},{"type":49,"content":472},[473,478],{"text":474,"type":56,"marks":475},"Access the card on your phone to pay for taxis, trains, parking, and more. No personal spend. No tedious reimbursements. ",[476],{"type":59,"attrs":477},{"color":109},{"text":479,"type":56},"Top up or pause the card instantly if plans change.",{"type":49,"content":481},[482],{"text":483,"type":56,"marks":484},"4. Capture receipts automatically",[485,487],{"type":59,"attrs":486},{"color":109},{"type":118},{"type":49,"content":489},[490],{"text":491,"type":56,"marks":492},"Travellers snap a photo in the app or forward email invoices. Spendesk extracts supplier, date and amount, pre-fills VAT fields where possible, and flags anomalies so finance can fix issues early.",[493],{"type":59,"attrs":494},{"color":109},{"type":49,"content":496},[497],{"text":498,"type":56,"marks":499},"5. Track budget burn in real time",[500,502],{"type":59,"attrs":501},{"color":109},{"type":118},{"type":49,"content":504},[505],{"text":506,"type":56,"marks":507},"Budget owners see spend vs budget as it happens by trip, team and client.",[508],{"type":59,"attrs":509},{"color":109},{"type":156,"attrs":511,"content":512},{"level":158},[513],{"text":514,"type":56},"Budget control that actually works",{"type":49,"content":516},[517],{"text":518,"type":56,"marks":519},"With multi-use virtual cards, budgets do more than sit in a spreadsheet – they actively guide spend:",[520],{"type":59,"attrs":521},{"color":109},{"type":173,"content":523},[524,533,542],{"type":176,"content":525},[526],{"type":49,"content":527},[528],{"text":529,"type":56,"marks":530},"Set a budget for the card to control trip spending.",[531],{"type":59,"attrs":532},{"color":109},{"type":176,"content":534},[535],{"type":49,"content":536},[537],{"text":538,"type":56,"marks":539},"See live spend and remaining budget for each trip",[540],{"type":59,"attrs":541},{"color":109},{"type":176,"content":543},[544],{"type":49,"content":545},[546],{"text":547,"type":56,"marks":548},"Set clear spending limits and date windows to keep purchases on track",[549],{"type":59,"attrs":550},{"color":346},{"type":49,"content":552},[553],{"text":554,"type":56,"marks":555},"Because you see spend as it happens, you can fix issues before they become overruns – protecting client margin and preventing late surprises.",[556],{"type":59,"attrs":557},{"color":109},{"type":156,"attrs":559,"content":560},{"level":158},[561],{"text":562,"type":56,"marks":563},"Policy compliance that runs itself",[564],{"type":59,"attrs":565},{"color":109},{"type":271,"attrs":567},{"id":568,"body":569},"ff76c0be-9a4e-49e0-b8d6-9fd1dad418a3",[570],{"_uid":571,"type":23,"asset":572,"caption":23,"overlay":576,"component":403},"i-febf247b-e2be-4c8d-aeba-ebda5c271fa5",{"id":573,"alt":23,"name":23,"focus":23,"title":23,"source":23,"filename":574,"copyright":23,"fieldtype":29,"meta_data":575,"is_external_url":25},16721181,"https://a.storyblok.com/f/146026/1008x1008/674ee42727/en-uk-online-experience-virtual-cards.png",{},[],{"type":49,"content":578},[579],{"text":580,"type":56,"marks":581},"Policies work best when they're built into the payment experience:",[582],{"type":59,"attrs":583},{"color":109},{"type":173,"content":585},[586,595,604],{"type":176,"content":587},[588],{"type":49,"content":589},[590],{"text":591,"type":56,"marks":592},"Fixed expiry dates reduce fraud and mistakes",[593],{"type":59,"attrs":594},{"color":109},{"type":176,"content":596},[597],{"type":49,"content":598},[599],{"text":600,"type":56,"marks":601},"Receipt capture is part of the flow, with automatic checks for missing data or anomalies",[602],{"type":59,"attrs":603},{"color":109},{"type":176,"content":605},[606],{"type":49,"content":607},[608],{"text":609,"type":56,"marks":610},"Every action – who approved what, and when – is logged for audit",[611],{"type":59,"attrs":612},{"color":346},{"type":49,"content":614},[615],{"text":616,"type":56,"marks":617},"This means fewer policy headaches, complete documentation and better VAT recovery rates.",[618,620],{"type":59,"attrs":619},{"color":346},{"type":118},{"type":156,"attrs":622,"content":623},{"level":158},[624],{"text":625,"type":56,"marks":626},"Faster accounting and month-end close",[627],{"type":59,"attrs":628},{"color":109},{"type":49,"content":630},[631],{"text":632,"type":56,"marks":633},"Finance teams gain control without becoming the bottleneck:",[634],{"type":59,"attrs":635},{"color":109},{"type":173,"content":637},[638,647,657,663],{"type":176,"content":639},[640],{"type":49,"content":641},[642],{"text":643,"type":56,"marks":644},"Auto-code to ledger accounts, cost centres, and client projects",[645],{"type":59,"attrs":646},{"color":109},{"type":176,"content":648},[649],{"type":49,"content":650},[651],{"text":652,"type":56,"marks":653},"Machine-learning predictions and rules reduce manual categorisation effort",[654,656],{"type":59,"attrs":655},{"color":109},{"type":118},{"type":176,"content":658},[659],{"type":49,"content":660},[661],{"text":662,"type":56},"Export clean data with digital receipts for a smoother close",{"type":176,"content":664},[665],{"type":49,"content":666},[667],{"text":668,"type":56,"marks":669},"Keep a complete, searchable audit trail",[670],{"type":59,"attrs":671},{"color":109},{"type":49,"content":673},[674,679],{"text":675,"type":56,"marks":676},"Connect Spendesk to your accounting stack with flexible exports, digital receipts and cleaner data for a faster close. Where supported, you can set dedicated journals for purchases and bank transactions. ",[677],{"type":59,"attrs":678},{"color":346},{"text":680,"type":56},"Native connections to leading tools reduce CSV wrangling.",{"type":156,"attrs":682,"content":683},{"level":158},[684],{"text":685,"type":56,"marks":686},"Better for travellers and project teams",[687],{"type":59,"attrs":688},{"color":109},{"type":49,"content":690},[691],{"text":692,"type":56,"marks":693},"When paying is simple and fair, travellers focus on the job:",[694],{"type":59,"attrs":695},{"color":109},{"type":173,"content":697},[698,707,716,725,734],{"type":176,"content":699},[700],{"type":49,"content":701},[702],{"text":703,"type":56,"marks":704},"No personal spend or waiting for reimbursement",[705],{"type":59,"attrs":706},{"color":109},{"type":176,"content":708},[709],{"type":49,"content":710},[711],{"text":712,"type":56,"marks":713},"One card for all trip costs, everywhere you travel",[714],{"type":59,"attrs":715},{"color":109},{"type":176,"content":717},[718],{"type":49,"content":719},[720],{"text":721,"type":56,"marks":722},"Fast, in-app receipt capture and helpful reminders",[723],{"type":59,"attrs":724},{"color":109},{"type":176,"content":726},[727],{"type":49,"content":728},[729],{"text":730,"type":56,"marks":731},"Clear budgets and rules, visible from the start",[732],{"type":59,"attrs":733},{"color":109},{"type":176,"content":735},[736],{"type":49,"content":737},[738],{"text":739,"type":56},"Less back‑and‑forth with finance; fewer blocked payments",{"type":271,"attrs":741},{"id":273,"body":742},[743],{"_uid":744,"quote":745,"subtitle":746,"component":383},"i-cb8743b4-f0c5-408a-97b7-a11202dd7f84","Spendesk definitely makes travelling very easy. I don’t need to worry about spending my own money. I know that I already have a budget in place that I can spend from, and I don’t need to worry about when the company is going to pay me back.","Lola Oguntokun  Talent Acquisition Manager, Silverfin",{"type":156,"attrs":748,"content":749},{"level":158},[750],{"text":751,"type":56,"marks":752},"A simple rollout plan",[753],{"type":59,"attrs":754},{"color":109},{"type":49,"content":756},[757,763,765],{"text":758,"type":56,"marks":759},"1. Map your current policies",[760,762],{"type":59,"attrs":761},{"color":109},{"type":118},{"type":764},"hard_break",{"text":766,"type":56,"marks":767},"Define daily allowances and approval thresholds.",[768],{"type":59,"attrs":769},{"color":109},{"type":49,"content":771},[772,778,779],{"text":773,"type":56,"marks":774},"2. Connect your accounting",[775,777],{"type":59,"attrs":776},{"color":109},{"type":118},{"type":764},{"text":780,"type":56,"marks":781},"Map nominal codes, tax rates, cost centres, and project/client fields so transactions auto-code on import. Use native integrations where available.",[782],{"type":59,"attrs":783},{"color":109},{"type":49,"content":785},[786,792,793],{"text":787,"type":56,"marks":788},"3. Pilot with one team",[789,791],{"type":59,"attrs":790},{"color":109},{"type":118},{"type":764},{"text":794,"type":56,"marks":795},"Pick a team that travels often. Run for a month. Gather feedback. Refine rules and templates.",[796],{"type":59,"attrs":797},{"color":109},{"type":49,"content":799},[800,806,807,812,816],{"text":801,"type":56,"marks":802},"4. Train with simple guidance",[803,805],{"type":59,"attrs":804},{"color":109},{"type":118},{"type":764},{"text":808,"type":56,"marks":809},"Show travellers how to use virtual cards (online and in person), capture receipts, and request top-ups. Keep it short and practical. ",[810],{"type":59,"attrs":811},{"color":109},{"text":348,"type":56,"marks":813},[814],{"type":59,"attrs":815},{"color":346},{"text":817,"type":56},"Share a one‑page “how we book and pay for travel” guide.",{"type":49,"content":819},[820,826,827],{"text":821,"type":56,"marks":822},"5. Roll out in waves",[823,825],{"type":59,"attrs":824},{"color":109},{"type":118},{"type":764},{"text":828,"type":56,"marks":829},"Onboard the next teams and entities. Track policy exceptions, receipt completion, and time to close. Iterate.",[830],{"type":59,"attrs":831},{"color":109},{"type":156,"attrs":833,"content":834},{"level":158},[835],{"text":836,"type":56,"marks":837},"What outcomes to expect",[838],{"type":59,"attrs":839},{"color":109},{"type":49,"content":841},[842],{"text":843,"type":56,"marks":844},"Agencies that switch to individual virtual cards typically see:",[845],{"type":59,"attrs":846},{"color":109},{"type":173,"content":848},[849,859,887,896,905,914,923],{"type":176,"content":850},[851],{"type":49,"content":852},[853],{"text":854,"type":56,"marks":855},"Higher receipt completion rates, thanks to in-flow capture and automated checks",[856,858],{"type":59,"attrs":857},{"color":109},{"type":118},{"type":176,"content":860},[861],{"type":49,"content":862},[863,878,883],{"text":864,"type":56,"marks":865},"Faster month-end",[866,875,877],{"type":135,"attrs":867},{"href":868,"uuid":869,"anchor":51,"target":139,"linktype":140,"story":870},"/blog/month-end-close-process","f778feef-eceb-47d1-8cd9-d3540951d72d",{"name":871,"id":872,"uuid":869,"slug":873,"url":874,"full_slug":874,"_stopResolving":37},"Month-end close process: how to make accounting more efficient",208803061,"month-end-close-process","blog/month-end-close-process",{"type":59,"attrs":876},{"color":109},{"type":118},{"text":348,"type":56,"marks":879},[880,882],{"type":59,"attrs":881},{"color":109},{"type":118},{"text":884,"type":56,"marks":885},"with fewer manual adjustments",[886],{"type":118},{"type":176,"content":888},[889],{"type":49,"content":890},[891],{"text":892,"type":56,"marks":893},"Fewer card-sharing incidents and chargebacks",[894],{"type":59,"attrs":895},{"color":109},{"type":176,"content":897},[898],{"type":49,"content":899},[900],{"text":901,"type":56,"marks":902},"Clearer view of billable vs non-billable costs, per client and project",[903],{"type":59,"attrs":904},{"color":109},{"type":176,"content":906},[907],{"type":49,"content":908},[909],{"text":910,"type":56,"marks":911},"Fewer reimbursement tickets and happier travellers",[912],{"type":59,"attrs":913},{"color":109},{"type":176,"content":915},[916],{"type":49,"content":917},[918],{"text":919,"type":56,"marks":920},"Stronger documentation for audit and VAT recovery",[921],{"type":59,"attrs":922},{"color":109},{"type":176,"content":924},[925],{"type":49,"content":926},[927,931,938,940,951],{"text":928,"type":56,"marks":929},"Examples: ",[930],{"type":118},{"text":932,"type":56,"marks":933},"Hallam",[934],{"type":135,"attrs":935},{"href":936,"uuid":937,"anchor":51,"target":139,"linktype":140},"/customers/hallam","0443d5ed-1e5a-4db4-87e0-7ae28d0ad47e",{"text":939,"type":56}," moved away from shared cards with 100% adoption; ",{"text":941,"type":56,"marks":942},"We Are Social",[943],{"type":135,"attrs":944},{"href":945,"uuid":946,"anchor":51,"target":139,"linktype":140,"story":947},"/customers/we-are-social","36dd7264-a39c-4cf0-875c-86bbab131bd5",{"name":941,"id":948,"uuid":946,"slug":949,"url":950,"full_slug":950,"_stopResolving":37},127818977,"we-are-social","customers/we-are-social",{"text":952,"type":56}," reports 100% spend visibility across 13 countries and saves about two days per month.",{"type":49,"content":954},[955],{"text":956,"type":56,"marks":957},"If you want to quantify the impact, start with a 90-day baseline for \"time to close\", \"receipt completion\", and \"policy exceptions\", then re-measure after rollout.",[958],{"type":59,"attrs":959},{"color":109},{"type":156,"attrs":961,"content":962},{"level":158},[963],{"text":964,"type":56,"marks":965},"Frequently asked questions",[966],{"type":59,"attrs":967},{"color":109},{"type":49,"content":969},[970,976,977],{"text":971,"type":56,"marks":972},"Can one card really cover every travel expense?",[973,975],{"type":59,"attrs":974},{"color":109},{"type":118},{"type":764},{"text":978,"type":56,"marks":979},"Yes. A virtual multi-use card can be used across flights, hotels, meals and local transport – for online bookings and mobile wallet payments.",[980],{"type":59,"attrs":981},{"color":109},{"type":49,"content":983},[984,990,991],{"text":985,"type":56,"marks":986},"How do we handle offline suppliers or deposits?",[987,989],{"type":59,"attrs":988},{"color":109},{"type":118},{"type":764},{"text":992,"type":56,"marks":993},"Create a multi-use virtual card with the expected amount and a tight date window. If a hotel needs a deposit, use a dedicated card for that booking to keep control and an audit trail.",[994],{"type":59,"attrs":995},{"color":109},{"type":49,"content":997},[998,1004,1005,1010,1012,1017,1019,1024,1026],{"text":999,"type":56,"marks":1000},"Is this safe for international travel?",[1001,1003],{"type":59,"attrs":1002},{"color":109},{"type":118},{"type":764},{"text":1006,"type":56,"marks":1007},"Yes. Multi-use virtual cards include ",[1008],{"type":59,"attrs":1009},{"color":346},{"text":1011,"type":56},"two‑factor verification",{"text":1013,"type":56,"marks":1014},", and cards can be ",[1015],{"type":59,"attrs":1016},{"color":346},{"text":1018,"type":56},"paused or cancelled instantly",{"text":1020,"type":56,"marks":1021}," if something looks off. They work internationally ",[1022],{"type":59,"attrs":1023},{"color":346},{"text":1025,"type":56},"where your card network and mobile wallets are supported",{"text":1027,"type":56,"marks":1028},".",[1029],{"type":59,"attrs":1030},{"color":346},{"type":49,"content":1032},[1033,1039,1040,1045,1050,1052,1053,1054,1058,1062,1063],{"text":1034,"type":56,"marks":1035},"Can freelancers use this?",[1036,1038],{"type":59,"attrs":1037},{"color":109},{"type":118},{"type":764},{"text":1041,"type":56,"marks":1042},"Issue a time-bound card with clear category limits and the correct client code. ",[1043],{"type":59,"attrs":1044},{"color":109},{"text":1046,"type":56,"marks":1047},"The card automatically expires on the set end date. You keep full control and a complete record. ",[1048],{"type":59,"attrs":1049},{"color":346},{"text":1051,"type":56},"Freelancers never see company bank details, and you keep full control with a complete approval and spend trail.",{"type":764},{"type":764},{"text":1055,"type":56,"marks":1056},"How are receipts handled, and what about VAT?",[1057],{"type":118},{"text":348,"type":56,"marks":1059},[1060],{"type":59,"attrs":1061},{"color":346},{"type":764},{"text":1064,"type":56},"Receipts are requested in the payment flow. Spendesk extracts supplier, date, amount and VAT where possible, then flags gaps for review. Agencies typically see very high on‑time receipt capture, which supports cleaner VAT recovery.",{"type":156,"attrs":1066,"content":1067},{"level":158},[1068],{"text":1069,"type":56,"marks":1070},"Take control of travel spending",[1071],{"type":59,"attrs":1072},{"color":346},{"type":49,"content":1074},[1075,1081,1086,1093,1098,1104],{"text":1076,"type":56,"marks":1077},"Your agency doesn't need more cards – it needs smarter ones. ",[1078,1080],{"type":59,"attrs":1079},{"color":109},{"type":118},{"text":1082,"type":56,"marks":1083},"Multi-use ",[1084],{"type":59,"attrs":1085},{"color":109},{"text":1087,"type":56,"marks":1088},"virtual cards",[1089,1091],{"type":135,"attrs":1090},{"href":137,"uuid":138,"anchor":51,"target":139,"linktype":140},{"type":59,"attrs":1092},{"color":109},{"text":1094,"type":56,"marks":1095}," bring budgets, approvals and policies into the ",[1096],{"type":59,"attrs":1097},{"color":109},{"text":1099,"type":56,"marks":1100},"payment itself. ",[1101,1103],{"type":59,"attrs":1102},{"color":109},{"type":118},{"text":1105,"type":56,"marks":1106},"That removes guesswork, reduces risk, and gives finance and project teams the live view they need.",[1107],{"type":59,"attrs":1108},{"color":109},{"type":49,"content":1110},[1111,1115,1116,1128],{"text":1112,"type":56,"marks":1113},"Ready to eliminate travel expense chaos?",[1114],{"type":118},{"text":348,"type":56},{"text":1117,"type":56,"marks":1118},"Chat to an expert",[1119],{"type":135,"attrs":1120},{"href":1121,"uuid":1122,"anchor":51,"target":139,"linktype":140,"story":1123},"/schedule-a-demo/","92c675ca-b9a9-4a17-9ac3-8b5dd3221fc4",{"name":1124,"id":1125,"uuid":1122,"slug":1126,"url":1127,"full_slug":1127,"_stopResolving":37},"Schedule a demo",126838129,"schedule-a-demo","schedule-a-demo/",{"text":1129,"type":56}," and learn how Spendesk helps agencies keep every trip on budget, every expense properly coded, and every client billing accurate.",{"type":271,"attrs":1131},{"id":1132,"body":1133},"57c8df11-aa11-4abf-8b14-c6266f42ea37",[1134],{"_uid":1135,"html":1136,"component":278},"i-39315f73-d678-46c0-acae-912a1247d341","\u003C!--HubSpot Call-to-Action Code -->\u003Cspan class=\"hs-cta-wrapper\" id=\"hs-cta-wrapper-9a6781ab-7b2c-435d-a2e6-d88e44eb8dde\">\u003Cspan class=\"hs-cta-node hs-cta-9a6781ab-7b2c-435d-a2e6-d88e44eb8dde\" id=\"hs-cta-9a6781ab-7b2c-435d-a2e6-d88e44eb8dde\">\u003C!--[if lte IE 8]>\u003Cdiv id=\"hs-cta-ie-element\">\u003C/div>\u003C![endif]-->\u003Ca href=\"https://cta-redirect.hubspot.com/cta/redirect/2694209/9a6781ab-7b2c-435d-a2e6-d88e44eb8dde\" >\u003Cimg class=\"hs-cta-img\" id=\"hs-cta-img-9a6781ab-7b2c-435d-a2e6-d88e44eb8dde\" style=\"border-width:0px;\" src=\"https://no-cache.hubspot.com/cta/default/2694209/9a6781ab-7b2c-435d-a2e6-d88e44eb8dde.png\"  alt=\"Operational Spend Playbook\"/>\u003C/a>\u003C/span>\u003Cscript charset=\"utf-8\" src=\"https://js.hscta.net/cta/current.js\">\u003C/script>\u003Cscript type=\"text/javascript\"> hbspt.cta.load(2694209, '9a6781ab-7b2c-435d-a2e6-d88e44eb8dde', {\"useNewLoader\":\"true\",\"region\":\"na1\"}); \u003C/script>\u003C/span>\u003C!-- end HubSpot Call-to-Action Code -->",{"name":1138,"created_at":1139,"published_at":6,"updated_at":1140,"id":1141,"uuid":1142,"content":1143,"slug":1150,"full_slug":1151,"sort_by_date":51,"position":1152,"tag_list":1153,"is_startpage":25,"parent_id":1154,"meta_data":51,"group_id":1155,"first_published_at":1156,"release_id":51,"lang":69,"path":51,"alternates":1157,"default_full_slug":1151,"translated_slugs":1158,"_stopResolving":37},"Article","2022-08-16T21:22:30.004Z","2026-03-12T10:47:19.141Z",176457684,"8247dae6-c25f-40a0-a55e-abc94cf94989",{"_uid":1144,"icon":1145,"name":1138,"component":1149},"407a665a-29cb-4d52-87ff-12de3e192c58",{"id":1146,"alt":1147,"name":23,"focus":23,"title":23,"filename":1148,"copyright":23,"fieldtype":29,"is_external_url":25},5859474,"edit-img","https://a.storyblok.com/f/146026/x/fd72101ce9/edit.svg","category","article","blog/category/article",0,[],176456151,"124984e3-bd16-480f-bdda-d9b6ec869fc7","2022-11-02T15:25:23.777Z",[],[1159,1160,1161],{"path":1151,"name":51,"lang":73,"published":51},{"path":1151,"name":51,"lang":75,"published":51},{"path":1151,"name":51,"lang":77,"published":51},[69,1163,1164],"en-us","en-eu",[1166],{"_uid":1167,"asset":1168,"shadow":25,"caption":23,"overlay":1172,"component":403},"4d30de3a-2131-4d76-a0eb-46d418409b1a",{"id":1169,"alt":23,"name":23,"focus":23,"title":23,"source":23,"filename":1170,"copyright":23,"fieldtype":29,"meta_data":1171,"is_external_url":25},16828617,"https://a.storyblok.com/f/146026/1020x680/bdbfa998fd/hmrc-travel-expenses_yellow.png",{},[],[],"2025-09-04 00:00","5",[],"Eliminate agency travel expense chaos with smart virtual cards. Give each traveller one card for flights, hotels, meals, and transport with built-in budgets and policies. Get live visibility, automated receipts, and proper client coding from day one.",[1179],{"_uid":1180,"items":1181,"heading":1219,"reverse":25,"component":1237,"sectionSettings":1238},"a3786d66-60f4-4b4f-9936-b58690537406",[1182,1192,1201,1210],{"_uid":1183,"title":1184,"component":1185,"description":1186},"58ac1391-9153-4eec-845e-91a8e7e0134a","What are virtual cards and how do they help agencies manage travel expenses?","faqItem",{"type":46,"content":1187},[1188],{"type":49,"content":1189},[1190],{"text":1191,"type":56},"Spendesk virtual cards are single-use or multi-use digital payment cards that centralize agency travel spending and prevent unauthorized charges. Spendesk enables instant card creation with pre-set budgets, merchant controls, and real-time spend tracking, which simplifies approvals and automatically links receipts for faster reconciliation and reporting for finance teams.",{"_uid":1193,"title":1194,"component":1185,"description":1195},"35e87bb4-3949-4051-b2a5-d0c4b96fee74","Can agencies use Spendesk virtual cards for recurring travel bookings like hotels or car rentals?",{"type":46,"content":1196},[1197],{"type":49,"content":1198},[1199],{"text":1200,"type":56},"Spendesk virtual cards support recurring and multi-use travel bookings by offering multi-use card options with customizable expiration dates and merchant category controls. Spendesk automatically captures booking details and receipts at the time of payment and ties transactions to budgets and projects, enabling finance teams to reconcile hotel and car rental expenses without manual entry.",{"_uid":1202,"title":1203,"component":1185,"description":1204},"29f0ae2d-1188-44b4-b793-55a8fc4e4b38","How do Spendesk virtual cards integrate with expense reporting and accounting workflows?",{"type":46,"content":1205},[1206],{"type":49,"content":1207},[1208],{"text":1209,"type":56},"Spendesk virtual cards automatically sync transaction data and attached receipts to the Spendesk platform and export to accounting systems such as QuickBooks and Xero. 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